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  • Job Title: Office Production Assistant
  • Employment Type: Full Time
  • Date Posted: 10/29/2017
  • Location: Manhattan Beach, CA
  • Job #: JO-1710-815

Overview

Seeking a proactive, organized and detail-oriented office and Production assistant to handle daily organization, scheduling, invoicing and administrative business functions of a busy studio. Provide friendly and organized assistance to clients, producers and talent.

 

DUTIES & RESPONSIBILITIES

  • Provide support and work closely with department personnel in all aspects of office organization
  • Monitor incoming office requests; communicate with stakeholders regarding progress and status
  • Track budgets and reconcile expenses, organize and verify incoming invoices, receipts
  • Coordinate calendars, staff schedules and manage appointments
  • Manage, stock and re-stock office supplies; manage office printers
  • Coordinate catering
  • Ensure all workspaces are tidy and prepared for meetings, with spaces customized as needed
  • Greet visitors and work with security on registering guests
  • Work with facilities to handle low level building issues and stakeholders to manage furniture supplies
  • Coordinate special events
  • Serve as a point-of-contact for incoming requests and relay necessary information to team members
  • Schedule travel and make guest arrangements
  • Work in the most proactive, creative and professional manner to provide the highest level of service to our clients
  • Other duties as assigned

 

REQUIREMENTS

  • A positive and proactive attitude
  • Well organized and capable of handling multiple assignments
  • High level of sense of urgency; Actively listens to others and acts upon information gained
  • Excellent verbal and written communication skills

 

 

 

 

 

  • Ability to maintain high level of professionalism and confidentiality in a corporate environment
  • Ability to interface effectively with a variety of people including team personnel, clients and vendors to establish productive, ongoing relationships
  • Familiar with media and video production terminology
  • Proficiency in Microsoft Office, particularly Excel.

 

EDUCATION AND EXPERIENCE

  • Degree in Communications, Marketing, Video/Film Production or related field is preferred
  • 2+ years office administration or related coordination experience
  • Applicant must be willing to undergo background check and drug screen

 

 

TO APPLY
http://teampeople.force.com/careers

 

CUSTOMER SERVICE COMMITMENT:
TeamPeople is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues. TeamPeople is an Equal Opportunity Employer.

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